HOLIDAY POLICY & HOURS OF WORK (2024)

In the light of the 4^th Pay Commission’s recommendation to the effect that the working hours of the office staff in Government of India should be increased keeping in view the need to maintain and improve the level of productivity and after considering the views of representatives of Central Government employees in this matter, Government has been decided to increase the working hours in the administrative offices of the Government of India from 37 hours per week to 40 hours per week by increasing daily working hours by 30 minutes.

2. Accordingly, the Central Government administrative offices in Delhi/New Delhi will observe with effect from 17.11.1986, the following timings, namely:

3. In so far as administrative offices outside Delhi/New Delhi are concerned, the Central Government employees Welfare Coordination Committee (where it exists) on the Heads of office (where such a Committee does not exist) would have the option to chose any time between 9.00 a.m. to 10.00 a.m. to start their offices, but observe 8 hours working day (inclusive of an obligatory half-an-hour lunch break) in consultation with the concerned Staff Side representatives. It is to be ensured that all the concerned Central Government offices located at one place should have same office timings.

4. Ministry of Finance etc., may inform immediately all the offices/organizations under their administrative control.

Sd/-
( Bata K. Dey )
Director (JCA)

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No. 12/9/94-JCA
Ministry of Personnel, PG and Pensions
Department of Personnel & Training
North Block, New Delhi

January 14, 1998.

OFFICE MEMORANDUM

In the light of the various recommendations of Fifth Central Pay Commission contained in Chapter 118 of the Report relating to Hours of Work and Holidays etc., the following decisions have been taken by the Government.

2. WORKING WEEK: It has been decided to continue the five-day-week working system introduced since June, 1985 in the civil administrative offices of Government of India. Departments whose functions are pre-dominantly marked by public dealings or of commercial nature and at present are functioning on 5-dy-week basis, will review the existing arrangements and switch over to 6-day-week wherever feasible. Action taken in this regard will be reported to this Ministry within the next four months.

3. HOLIDAYS: The existing system of holidays will continue. No holiday shall, however, be declared in the event of death of any person other then the incumbent President of India or the incumbent Prime Minister of India. Suitable orders in this regard have already been issued by the Ministry of Home Affairs vide O.M. No. 3/2/97-Public dated 21.11.1997.

4. CASUAL LEAVE ENTITLEMENT: It has also been decided to reduce with effect from 1^st January, 1998 the number of days of Casual Leave for Central Government employees from the existing 12 days to 8 days in a year. Various Departments may also effect corresponding reduction with effect from 1^st January, 1998 where the Casual Leave entitlement for certain categories is higher than 12 under intimation to this Ministry.

5. All Ministries/Departments may bring the above decision to the notice of all concerned under their administrative control and ensure compliance with these instructions.

Sd/-
( HARINDER SINGH )
JOINT SECRETARY TO THE GOVT. OF INDIA
Tel. No. 301 1276

To

1. All Ministries/Departments of Government of India.

2. UPSC/CVC/C&AG/Supreme Court/High Court/Lok Sabha/Rajya Sabha
Sectt./President’s Sectt./PM’s Office/Central Administrative Tribunals/National
Commission for SCs/STs.

3. All attached/subordinate offices of Ministry of Personnel, PG & Pensions.

4. All Sections/Officers in Department of Personnel & Training/MHA.

5.Secretary, Staff Side, National Council (JCM), 13-C,
Ferozeshah Road, New Delhi (10 spare copies).

6. Chairman/Secretaries, Central Govt. Employees Welfare Coordination Committee.

7.All Staff Side Members of the National Council (JCM).

8.Chief Secretaries to all the State Govts./UTs.

9. Prasar Bharati, Mandi House, New Delhi.

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No.12/6/2001-JCA
GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, P.G. & PENSIONS
(DEPARTMENT OF PERSONNEL & TRAINING)
NORTH BLOCK

NEW DELHI, THE 10^th JULY,2001.

Sub:	Holiday to be observed in Government Offices during the year 2002.

It has been decided that the holidays as specified in the Annexure – I to this O.M. will be observed in all the Administrative Offices of the Government of India at Delhi / New Delhi during 2002. In addition each employees will also be allowed to avail himself / herself of any two holidays to be chosen by him / her out of the list of Restricted Holidays in Annexure – II.

2. Central Government Administrative Offices located outside Delhi / New Delhi shall observe the following holidays compulsorily in addition to three holidays as per para 3 below :

1. REPUBLIC DAY

2. INDEPENDENCE DAY

3. MAHATMA GANDHI’S BIRTHDAY

4. BUDHA PURNIMA

5. CHRISTMAS

6. DUSSEHRA

7. DIWALI

8. GOOD FRIDAY

9. GURU NANAK’S BIRTHDAY

10. IDU’L FITR

11. IDU’L ZUHA

12. MAHAVIR JAYANTHI

13. MUHARRAM

14. PROPHET MOHAMMAD’S BIRTHDAY(ID-E-MILAD)

3. In addition to above 14 Compulsory holidays mentioned in Para 2, three holidays shall be decided from the list indicated below by the Employees Coordination Committee in the State Capitals, if necessary, in consultation with Coordination Committees at other placed in the State. The final list applicable uniformly to all Central Government offices within the concerned State shall be notified after seeking prior approval of this Ministry and no change can be carried out thereafter. It is also clarified that no change is permissible in regard to festivals as indicated and the dates notified by the Ministry of Personnel.

3.1 No substitute holiday should be allowed if any of the festival holidays initially notified subsequently happen to fall on a weekly off or any other non-working day or in the event of more than one festival falling on the same day.

1. An Additional Day for Dussehra

2. HOLI

3. JANAMSHTAMI

4. RAM NAVAMI

5. MAHA SHIVRATRI

6. GANESH CHATURTHI / VINAYAK CHATURTHI

7. MAKARASANKARANTI

8. RATH YATRA

9. ONAM

10. PONGAL

11. SRI PANCHAMI / VASANT PACHAMI

12. VISHU/ VAISAKHI / VAISAKHADI / BHAG BIHU / MASHADI UGADI / CHAITRA SAKLADI / CHETI CHAND / GUDIPADA 1^ST NAVRATRA / NAURAJ

4. The list of Restricted Holidays appended to this O.M. is meant for Central Government Offices located in Delhi / New Delhi. The Coordination Committees at the State Capital may draw up separate list of Restricted Holidays keeping in view the occasions of local important but the 9 occasions left over after choosing the 3 variable holidays in para 3, above are to be included in the list.

5. For offices in Delhi / New Delhi, any change in the date of holidays in respect of Idu’l Fitr, Idu’l Zuha, Muhurram and Id-e-Milad, if necessary, depending upon sighting of the Moon, would be notified by the Ministry of Personnel, P.G. & Pensions after ascertaining the position from the Delhi Administration.

5.1 For offices outside Delhi / New Delhi, the Central Government Employees Welfare Coordination Committees at the State Capitals are authorised to change the date of holiday, if necessary based on the decision of the concerned State governments / Union Territories in respect of Idu’l Fitr, Idu’l Zuha, Muhurram and Id-e-Milad.

5.2 It may happen that the change of date of the above occasions has to be notified at a very short notice. In such a situation, announcement could be made through T.V. / A.I.R. / Newspaper and the Heads of Department / Offices of the Central Government may take action according to such an announcement without waiting for a formal order, about the change of date.

6. During 2002, Diwali (Deepavali) falls on Monday the 4th November, 2002 . In certain States the practice is to celebrate the occasion a day in advance, i.e., on "Narakachaturdasi Day". In view of this there is no objection if holiday on account of Deepavali is observed on "Narakchaturdasi Day ( in place of Deepavali Day ) for the Central Government Offices in a State if in that State that day alone is declared as a compulsory holiday for Diwali for the offices of the State Government ( refer Instructions vide O.M. No.12/10/87-JCA dated 24^th October, 1988 ).

7. Central Government Organisations which include industrial , commercial and trading establishments would observe upto 16 holidays in a year including three national holidays viz. Republic Day, Independence Day and Mahatma Gandhi Birthday as Compulsory holidays. The remaining holidays occasions may be determined by such establishments / organisations themselves for the year 2002, subject to para 3.1 above.

8. Union Territory Administration shall decide the list of holidays in terms of Ministry of Home Affairs letter No.14046/27/83- GPI dated 15.2.1984 according to which they would observe a total of 16 holidays inclusive of three National Holidays, namely Republic Day, Independence Day & Mahatma Gandhi’s Birthday.

Hindi version follows.

Sd/-
(Ranbir Singh)
Under Secretary to the Govt. of India

To

1. All Ministries/ Departments of Government of India.

2. UPSC/CVC/C&AG/ PM’s Office/ Lok Sabha Secretariat/Rajya Sabha Secretariat/President’s Secretariat/Vice President’s Secretariat/Supreme Court/High Court/Central Administrative Tribunal.

3. All attached and subordinate offices of Ministry of Personnel, P.G. & Pensions.

4. Secretary, Staff Side, National Council (JCM), 13-C, Ferozeshah Road, New Delhi.

5. All Staff Members of the National Council (JCM).

6. All Staff Members of the Departmental Council (JCM), Ministry of Personnel, P.G.and Pensions.

7. Chairman / Secretaries, Central Government Employees Welfare CoordinationCommittee.

8. Commissioner for SCs / STs.

9. PS to Cabinet Secretary.

10. Deputy Secretary (Coordination), Delhi Govt. Secretariat, I.G. Stadium, I.T.O., New Delhi.

11. Shri N.Ghosh, Manager (Store), Government of India, Forms Store, 166, Lenin Sarai, Calcutta (with 10 spare copies)

12. Chief Secretaries to all the State Governments / UTs.

13. Directorate of Advertising and Visual Publicity, PTI Building, New Delhi (with 5 sparecopies)

14. Deputy Director (Bills), Dte. Of Printing, B-Wing, Nirman Bhavan, New Delhi ) with 5 spare copies)

15. Positional Astronomy Centre, New Alipore, Calcutta-53 (2 spare copies)

ANNEXURE

GOVERNMENT OF INDIA HOLIDAYS DURING THE YEAR 2002 FOR DELHI/NEW DELHI OFFICES

* Holi – 29^th March – holiday on account of Good Friday.

Sd/-
Under Secretary to the Govt. of India

ANNEXURE-II
LIST OF RESTRICTED HOLIDAYS FOR 2002
(FOR DELHI / NEW DELHI OFFICES )

Sd/-
(Ranbir Singh)
Under Secretary to the Govt. of India

**************

No.12/4/2002-JCA
GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, P.G. & PENSIONS
(DEPARTMENT OF PERSONNEL & TRAINING
NORTH BLOCK

************

NEW DELHI, THE 15^th JULY,2002.

Sub:	Holiday to be observed in Government Offices during the year 2003.

It has been decided that the holidays as specified in the Annexure –I to this O.M. will be observed in all the Administrative Offices of the Government of India at Delhi / New Delhi during 2003. In addition each employees will also be allowed to avail himself / herself of any two holidays to be chosen by him / her out of the list of Restricted Holidays in Annexure – II.

2. Central Government Administrative Offices located outside Delhi / New Delhi shall observe the following holidays compulsorily in addition to three holidays as per para 3 below :

1. REPUBLIC DAY

2. INDEPENDENCE DAY

3. MAHATMA GANDHI’S BIRTHDAY

4. BUDHA PURNIMA

5. CHRISTMAS

6. DUSSEHRA

7. DIWALI

8. GOOD FRIDAY

9. GURU NANAK’S BIRTHDAY

10. IDU’L FITR

11. IDU’L ZUHA

12. MAHAVIR JAYANTHI

13. MUHARRAM

14. PROPHET MOHAMMAD’S BIRTHDAY(ID-E-MILAD)

3. In addition to above 14 Compulsory holidays mentioned in Para 2, three holidays shall be decided from the list indicated below by the Employees Coordination Committee in the State Capitals, if necessary, in consultation with Coordination Committees at other placed in the State. The final list applicable uniformly to all Central Government offices within the concerned State shall be notified after seeking prior approval of this Ministry and no change can be carried out thereafter. It is also clarified that no change is permissible in regard to festivals as indicated and the dates notified by the Ministry of Personnel.

1. An Additional Day for Dussehra

2. HOLI

3. JANAMSHTAMI

4. RAM NAVAMI

5. MAHA SHIVRATRI

6. GANESH CHATURTHI / VINAYAK CHATURTHI

7. MAKARASANKARANTI

8. RATH YATRA

9. ONAM

10. PONGAL

11. SRI PANCHAMI / VASANT PACHAMI

12. VISHU/ VAISAKHI / VAISAKHADI / BHAG BIHU / MASHADI UGADI / CHAITRA SAKLADI / CHETI

3.1 No substitute holiday should be allowed if any of the festival holidays initially notified subsequently happen to fall on a weekly off or any other non-working day or in the event of more than one festival falling on the same day.

4. The list of Restricted Holidays appended to this O.M. is meant for Central Government Offices located in Delhi / New Delhi. The Coordination Committees at the State Capital may draw up separate list of Restricted Holidays keeping in view the occasions of local important but the 9 occasions left over after choosing the 3 variable holidays in para 3, above are to be included in the list.

5. For offices in Delhi / New Delhi, any change in the date of holidays in respect of Idu’l Fitr, Idu’l Zuha, Muhurram and Id-e-Milad, if necessary, depending upon sighting of the Moon, would be notified by the Ministry of Personnel, P.G. & Pensions after ascertaining the position from the Delhi Administration.

5.1 For offices outside Delhi / New Delhi, the Central Government Employees Welfare Coordination Committees at the State Capitals are authorised to change the date of holiday, if necessary based on the decision of the concerned State governments / Union Territories in respect of Idu’l Fitr, Idu’l Zuha, Muhurram and Id-e-Milad.

5.2 It may happen that the change of date of the above occasions has to be notified at a very short notice. In such a situation, announcement could be made through T.V. / A.I.R./ Newspaper and the Heads of Department / Offices of the Central Government may take action according to such an announcement without waiting for a formal order, about the change of date.

6. During 2003, Diwali (Deepavali) falls on Saturday the 25^th October, 2003. In certain States the practice is to celebrate the occasion a day in advance, i.e., on "Narakachaturdasi Day". In view of this there is no objection if holiday on account of Deepavali is observed on "Narakchaturdasi Day ( in place of Deepavali Day ) for the Central Government Offices in a State if in that State that day alone is declared as a compulsory holiday for Diwali for the offices of the State Government ( refer Instructions vide O.M. No.12/10/87-JCA dated 24^th October, 1988 ).

7. Central Government Organisations which include industrial , commercial and trading establishments would observe upto 16 holidays in a year including three national holidays viz. Republic Day, Independence Day and Mahatma Gandhi Birthday as Compulsory holidays. The remaining holidays occasions may be determined by such establishments / organisations themselves for the year 2003, subject to para 3.1 above.

8. Union Territory Administration shall decide the list of holidays in terms of Ministry of Home Affairs letter No.14046/27/83- GPI dated 15.2.1984 according to which they would observe a total of 16 holidays inclusive of three National Holidays, namely Republic Day, Independence Day & Mahatma Gandhi’s Birthday.

Hindi version follows.

Sd/-
(Ranbir Singh)
Under Secretary to the Govt. of India
Tel: 309 4678

To

1. All Ministries/ Departments of Government of India.

2. UPSC/CVC/C&AG/ PM’s Office/ Lok Sabha Secretariat/Rajya Sabha Secretariat/President’s Secretariat/Vice President’s Secretariat/Supreme Court/High Court/Central Administrative Tribunal/ Election Commission of India.

3. All attached and subordinate offices of Ministry of Personnel, P.G. & Pensions/M.H.A.

4. Secretary, Staff Side, National Council (JCM), 13-C, Ferozeshah Road, New Delhi.

5. All Staff Members of the National Council (JCM).

6. All Staff Members of the Departmental Council (JCM), Ministry of Personnel, P.G.and Pensions.

7. Chairman / Secretaries, Central Government Employees Welfare CoordinationCommittee.

8. Commissioner for SCs / STs.

9. PS to Cabinet Secretary.

10. Deputy Secretary (Coordination), Delhi Govt. Secretariat, I.G. Stadium, I.T.O., New Delhi.

11. Shri N.Ghosh, Manager (Store), Government of India, Forms Store, 166, LeninSarai, Calcutta (with 10 spare copies)

12. Chief Secretaries to all the State Governments / UTs.

13. Directorate of Advertising and Visual Publicity, PTI Building, New Delhi (with 5 sparecopies)

14. Deputy Director (Bills), Dte. Of Printing, B-Wing, Nirman Bhavan, New Delhi (with 5spare copies)

15. Positional Astronomy Centre, New Alipore, Calcutta-53 (2 spare copies)

ANNEXURE

LIST OF GOVERNMENT OF INDIA HOLIDAYS DURING THE YEAR 2003 FOR DELHI/NEW DELHI OFFICES

Sd/-
(Ranbir Singh)
Under Secretary to the Govt. of India

ANNEXURE-II

LIST OF RESTRICTED HOLIDAYS FOR 2003

(FOR DELHI / NEW DELHI OFFICES )

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POLICY PERTAINING TO UNIFORM SUPPLY

O.M.No.14/10/81-JCA, dated 1.8.1981

The undersigned is directed to say that at present eligible Group `D’ female employees are issued sarees, blouses and petticoats by way of livery. It has been represented to this Department that certain female employees do not wear sarees at all but use salwar, kameez and dupatta as their normal dress. It has accordingly been decided that salwar, kameez and dupatta may be issued to such of the female Group `D’ employees, who may be habitual wearers of such dress in lieu of saree, blouse and petticoat.

2. It may, however, be ensured that the cost of salwar, kameez and dupatta taken together should not exceed the cost that would have been incurred if saree, blouse and petticoat had been provided. The cloth to be issued for salwar, kameez and dupatta should correspond to the usual type of cloth prescribed for uniforms. The length of the dupatta could be such as is considered normally adequate for the purpose.

3. This issues with the concurrence of the Ministry of Finance, Department of Expenditure, U.O.No.1387-E.II(A)/81, dated 6.7.1981.

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O.M.No.14/8/90-JCA, dated the 29^th June, 1990

The supply of uniforms to certain identified categories of Group ‘C’ & ‘D’ employees in the Central Secretariat and its attached / subordinate offices is to be regulated as per policy guidelines indicated herein.

2. Classes of employees eligible for uniforms:

Staff Car Drivers, Despatch Riders, Senior Gestetner Operators in Group ‘C’ and all Group ‘D’ employees of the categories of Jamadars, Daftaries, peons, Messengers, Record Sorters, Chowkidars, Farashes, Sweepers and Junior Gestetner Operators, borne on the regular establishment are eligible for issue of uniforms after completing 3 months’ service, provided they are whole-time employees.

2.1 Group ‘D’ employees whose work, by its very nature, does not involve work in offices are not eligible to get uniforms. In the case of employees not covered by those orders and technical and specialized Group ‘D’ staff such as Library or Laboratory Attendants, Compounders, male or female Nurses or Nursing Orderlies, bearers etc., the Ministries administratively concerned should themselves decide the question of issue of uniforms and scales thereof in consultation with the appropriate financial authorities, subject to the following:- ( O.M.No.14/8/86-JCA (Vol.III) dated 23-7-1987 ).

The scale of entitlement for common categories of Groups ‘C’ and ‘D’ employees has been indicated in the Annexure – I.

2.2 Protective Clothings:

The whole-time employees of the categories of Malis, Bhisties and Waterman borne on the regular establishments of Government of India, other than those employees in the Ministry of Railways and the P & T Department will be supplied only the protective clothings as per laid down scale included in Annexure – I. However, these categories are eligible for grant of washing allowance @ Rs.30/- per month. [ O.M.No.14/4/86-JCA (Vol.II) dated 19-7-1989 and O.M.No.14/9/95-JCA dated 12-12-2000 ]

3. Climatic classification of places:

The eligible categories of Groups ‘C’ and ‘D’ employees are supplied summer as well as winter uniforms as per laid down pattern and schedule based on classification of different places on climatic considerations as "all summer stations", "all winter stations" and "both summer and winter stations". Any new places will be notified by the Department of Personnel and Training in consultation with the India Meteorological Department on the following basis:-

1. Places where the average daily minimum temperature in the coldest month of the year does not fall below 11.7 C ( 53 F ) will be deemed to be "All Summer Stations".

2. Places where the average daily minimum temperature prevailing during the whole year is 11.7 C ( 53 F) or below will be deemed to be "All Winter Stations".

3. Places where the average daily minimum temperature falls below 11.7 C ( 53 F ) in winter and rises above that in summer will be deemed to be " Both Summer and Winter Stations".

4. Summer uniforms:

Scale of entitlement has been indicated in Annexure – I.

The summer uniform consists of polyvastra bush-shirt (cloth to be procured from KVIC) (67% polyester + 33% khadi) at the rate contract finalized by the DGS & D from time to time and terricot pant (cloth to be procured from NTC). The cloth requirement per bush-shirt is 2.25 metres with 70 cm. Width for half-sleeve, and 3 metres for full-sleeve bush shirt. For the terricot pant, the cloth is to be procured from National Textile Corporation shade No.11 TNP’s subsidiary Prince quality @ [Rs.86] per metre (or as notified ) with cloth requirement 1.20 metres for one pant. As the requirement of cloth is based on individual measurement, the length of cloth should be supplied accordingly. [ O.M.No.14/8/86-JCA, dated 9-3-1989 and 13-4-1989 ].

4.1 The employees posted at Delhi / New Delhi who were earlier supplied two polyvastra bush-shirts in half-sleeve as a part of summer uniforms, are to be supplied one half-sleeve and one full-sleeve and the Staff Car Drivers one full-sleeve and two half-sleeve bush shirts. [ O.M.No.4/1/82-JCA, dated 17-4-1990 ].

4.2 At places outside Delhi / New Delhi, the employees’ Coordination Committees or the Heads of Offices ( where such Committees are not functioning ) would decide having regard to climatic considerations whether the polyvastra bush-shirt would be in half-sleeve or full-sleeve, in consultation with the employees’ representatives. This decision would apply to all offices at the particular station and that there should be uniformity either half-sleeve or full-sleeve for individual offices at one station. [O.M.No.14/9/81-JCA, dated 6-12-1984 ].

5. Winter uniforms:

Scale of entitlement has been indicated in Annexure-I. The woolen cloth for winter uniforms is to be procured either from the British-India Corporation, Kanpur, direct or from the approved agencies of the National Textile Corporation. No other local dealer has been authorized for this purpose. The cloth requirement per woolen suit is 2.75 metres @ [Rs.160] per metre ( or as notified ) which includes all expenses for supply to any destination in India like transportaion, insurance, octroi etc. [O.M.No.14/4/89-JCA, dated 26-2-1990 ].

5.1 Group ‘D’ employees covered by this Department’s instructions contained in this Handbook, whose duties are round the clock and involve work in the open, including work at nights, at places which have been categorized as "all summer", but where, during the winter months the minimum temperature at night ranges between 11.7 C and 15.6 C ( 53.60 F ), may be supplied with one woolen jersey, every three years. [ O.M.No.14/5/72-JCA, dated 2-4-1975 ].

6. Supply to relate to seasons:

Ministries and Departments should make every possible effort to supply the various articles of uniforms at the commencement of season for which they are intended. Ordinarily, summer and winter seasons are reckoned to commence on the 1^st April and 1^st October respectively. The Ministries, etc., can, however, use their discretion in deciding the dates from which the two seasons should be deemed to commence; but once the dates are fixed, they should not be altered from year to year. In no case should uniforms be supplied after the expiry of the season for which they are intended. The life of uniforms should be reckoned on a seasonal basis. [O.M.No.23/9/70-JCA, dated 4-12-197}. ( Also see Para 6 of O.M. dated 12-12-2000 ).

7. Stitching of uniforms:

The common categories of Groups ‘C’ and ‘D’ Staff eligible for supply of uniforms may be given the required cloth (Summer and Winter ) to enable them to have the uniforms stitched as per the laid down pattern. [O.M.No.14/8/86-JCA, dated 9-3-1989 ].

7.1 It may please be noted that the reimbursem*nt of stitching charges at the prescribed rates should be done only after the stitched uniforms are produced which are duly stamped with an indelible ink at an appropriate place on the wrong side of the stitched dress for identification. A proper record and procedure should be evolved to ensure that the employees produce the stitched uniforms within a reasonable period (say, one month ) after the cloth was supplied to them [ O.M.No.14/2/90-JCA, dated 2-5-1990 and O.M.No.14/4/2000-JCA, dated 18-12-2000 ].

8. Proper use, care and maintenance of uniforms:

The employees provided with uniforms are required to turn out in proper and clean uniforms. Non-wearing of proper uniforms not only attract disciplinary action but further supply of uniforms is to be discontinued if the employee is found to be attending to his duties without wearing uniforms regularly. [O.M.No.19/4/86-JCA, dated 13-9-1989 ].

In order to ensure compliance by individual employee, the desirability of introducing a system of parade for these employees may be considered and for this purpose an officer of an appropriate level may be designated as Inspecting Officer for parade and cases of delinquencies may be suitably dealt with by the Ministries / Departments / Offices. [O.M.No.14/26/76-JCA, dated 2-8-1976 ].

9. Washing Allowance:

The common categories of Groups ‘C’ and ‘D’ employees mentioned above (Para 2) are eligible for grant of Washing Allowance @ Rs.30/- per month (O.M.No.14/9/95-JCA, dated 12-12-2000 ). It is for the Ministries / Departments to satisfy themselves that the allowance is actually spent for the purpose for which it is granted. No deduction, whatsoever, of Washing Allowance, need be made for the period of any leave taken by the employee concerned. [O.M.No.14/14/80-JCA, dated 21-5-1981 ].

10. Supply of shoes / chappals:

The shoes / chappals as a part of uniform are to be procured from the approved agencies of Bharat Leather Emporium, Super Bazaar, K.V.I.C. authorized outlets, Leathera ( F.30 Connaught Place, New Delhi, a Punjab Government Concern ) and Kendriya Bhandar at the rate fixed by this Department from time to time. In so far as Government Offices located outside Delhi, the choice is left to them either to make purchases from the approved agencies where available or from Consumer Co-operative Stores. The existing rates of shoes / chappals notified by this Department’s O.M.No.14/7/89-JCA, dated 19-2-1990, should be followed.

The above orders will apply for procurement up to one lakh rupees, subject to any other limitations laid down by the DGS & D rate-contract.

11. Special shoes for orthopaedically handicapped:

As per agreement with the staff representatives of the National Council (JCM), the Orthopaedically handicapped employees can be supplied special type of shoes (in lieu of the normal shoes/chappals ), based on the Medical Certificate from the Competent Authority. [ O.M.No.14/8/86-JCA, dated 22-1-1987 ].

12. Cap discontinued:

As a result of agreement with the Staff Side of the National Council, orders were issued to discontinue Cap as a part of uniform for common categories of Groups ‘C’ and ‘D’ employees. However, there should be no change in respect of supply and entitlement of turbans to Sikh employees and to non-Sikh employees as are habitually accustomed to wear turban. The Staff Car Drivers would continue to be supplied peak-caps [ O.M.No.14/12/86-JCA, dated 17-1-1987 ].

13. Khadi-woollen overcoat for Despatch Riders:

It is also clarified that the woolen-khadi overcoat to be supplied to the Despatch Riders in terms of this Department’s O.M.No.4/17/80-JCA, dated 9-1-1984, may be supplied in addition to the other extra items like goggles, gloves and leather jacket where permissible.

[ see OM dated 15-5-1995 – One additional khadi Overcoat every five years to Despatch Riders of three-wheelers ].

14. Surrender, withdrawal, recovery and re-issue of uniforms:

The supply of uniforms is subject to the condition that these cannot be claimed as a right and that the uniforms do not become the personal property of the employee. In the event of discharge, promotion or resignation of an employee, all items of uniforms should be withdrawn from him or proportionate cost thereof recovered. Similar action should be taken in the case of employees who are retired compulsorily as a result of disciplinary proceedings. All items of uniforms should be withdrawn from Group ‘C’ and Group ‘D’ employees who are under suspension. Uniforms may again be supplied to them if and when they are reinstated in service, and the period of suspension should be excluded in determining the date of entitlement for next issue. When a Group ‘C’ and / or Group ‘D’ employee is transferred to another Ministry / Department / Office, the uniforms issued to him need not be withdrawn, but the transferring Ministry / Department / Office should send a full account of the items of uniforms supplied to the employee concerned, showing the date(s) of issue and indicating the date(s) when the items are due to him next. [ O.M.No.23/9/70-JCA, dated 4-12-1971 ].

14.1 In the case of employees retiring on superannuation pension:-

(a) Summer uniforms:

1. No uniform be issued to Groups ‘C’ and ‘D’ employees who are due to retire within three months from the date they become eligible for the issue of uniforms;

2. One set of uniform may be issued to such of those employees who are due to retire within one year ( Not less than 3 months ) from the date they are eligible for the supply of uniforms;

3. Complete set of uniforms may be issued to such of these employees who are due to retire after one year from the date they become eligible for the issue of uniforms. (No.14/7/90-JCA, date 24-7-1990 ).

(b) Winter uniforms:

No item of winter uniform may be supplied unless it could be used by the employees for at least half of its prescribed life before retirement. [O.M.No.14/18/80-JCA, dated 15-12-1980 ].

14.2 Uniform should not be withdrawn from employees who are suffering or have suffered, from infectious or contagious diseases, or from those who die while in service. In cases where any item of uniforms issued to a Group ‘C’ and Group ‘D’ employees is lost due to theft or fire, which was not due to his own negligence, the administrative authorities may, at their discretion, issue a fresh item of uniforms on receipt of a copy of the First Information Report from the Police or Fire authorities. Action to ‘write off’ the loss may be taken in consultation with the appropriate financial authorities, after the Police have confirmed that there are no chances of the theft being traced. [O.M.No.23/9/70-JCA, dated 4-12-1971 ].

14.3 All possible efforts should be made to re-issue the withdrawn uniforms, especially the costly items like overcoats, leather jackets and blankets, to other employees for the remaining portion of the life of the items. Items of uniforms which cannot be so re-issued, should be disposed of to the best advantage of Government in accordance with the general financial provisions governing the disposal of obsolete stores. [ O.M.No.23/9/70-JCA, dated 4-12-1971 ].

15. Supply of water-proof coats, umbrellas and crash helmets:

A pool of water-proof coats and umbrellas should be formed on the basis of one umbrella and one water-proof coat for every three Peons, Messengers, Despatch Riders, etc. out of the entire Group ‘C’ and Group ‘D’ staff employed on outdoor duties in a Ministry or Office in Delhi / New Delhi and other similar and "All Summer Stations". A separate provision should also be made in the pool for one or two water-proof coats for 3 or 4 Staff Car Drivers. At stations having an annual rainfall of 76cms or more, the local Heads of the Offices may, if considered necessary on the basis of actual requirements, increase the number of umbrellas and water-proof coats in their pool up to twice the number prescribed above. Umbrellas or water-proof coats should be issued from the pool as and when needed, and should be promptly restored to the pool when the need is over. These umbrellas and water-proof coats should be replaced only after they are completely worn out, but in no case before two and three years, respectively. [O.M.No.23/9/70-JCA, dated 4-12-1971 ].

15.1 The scale of umbrellas and water-proof coats for which employees at "All Winter Stations" are eligible has been specifically indicated in Annexure-II. [O.M.No.23/9/70-JCA, dated 4-12-1971 ].

15.2 Staff Car Drivers who are generally required to work with Ministers or Officials of the status of Secretary / Additional Secretary may be issued water-proof coats on individual basis during the rainy season subject to the condition that the water-proof coats will be withdrawn from them after the rainy season. [ O.M.No.14/25/76-JCA, dated 23-2-1977 ].

15.3 Each of the Despatch Riders ( two wheelers / motor cycle / scooter drivers) may be provided with a crash helmet(without peaks ). [O.M.No.23/14/70-JCA, dated 25-5-1972 ].

15.4 The helmets would be made of glass fibre reinforced plastic in white finish and would conform to ISI Specification No.4151/63. In view of the fact that the helmets have long durability, there should normally be no need for their replacement except when it becomes necessary due to damage in an accident or for any other unavoidable reason or due to normal wear and tear over a large number of years. [O.M.No.23/14/70-JCA, dated 25-5-1972 ].

15.5 The helmets may be purchased locally at competitive rates after inviting quotations [O.M.No.23/14/70-JCA, dated 25-5-1972 ].

16. Uniforms for female employees:

The eligible common categories of female Group ‘D’ employees are supplied 2 sarees with 3 matching blouses and 3 petticoats in a period of one year. The sarees are to be procured from the National Textile Corporation @ [Rs.172 ] per saree ( or as notified). The specification for the blouse is poplene or khadi cloth and for the petticoats, I.S.3771-1966. [ O.M.No.14/7/86-JCA, dated 20-7-1987 and 20-6-1988 ].

Such of the female Group ‘D’ employees who may be habitual wearers of salwar-kameez and dupatta may be issued these livery items in lieu of saree, blouse and petticot subject to the condition that the cost of salwar-kameez and dupatta and the stitching charges taken together should not exceed the cost of sarees, blouse and petticot. The cloth issued for salwar-kameez and dupatta should correspond to the usual type of cloth prescribed for uniform. The length of the dupatta could be such as is considered normally adequate for the purpose.

17. Procurement of liveries:

The Government Departments are required to procure all livery items as per prescribed specification ( Annexure-II) at the rate contract fixed by the DGS & D except for the items for which separate approved agencies have been laid down ( as in the case of woolen cloth, terricot cloth for pants, sarees for lady employees and shoes / chappals ). Where local purchase is permissible as per orders issued by the DGS & D and in terms of the General Financial Rules, prescribed procedure should be followed in this regard. Where local purchase is permissible ( as per limit laid down by the Department of Supply ) and the local rates are higher than the rate contract fixed by the DGS & D, such purchases could be made by the Administrative Ministries in consultation with their Integrated Finance as per O.M.No.14/25/72-JCA, dated 22-5-1973.

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O.M.No.4/1/82-JCA, dated 8.8.1991

On the basis of a demand raised by the Staff Side representatives in the Departmental Council of Department of Personnel and Training, it was decided that the Staff Car Drivers in Central Secretariat and its attached / subordinate offices be given one additional polyvastra bush-shirt (from 1^st April, 1990) in addition to two polyvastra bush-shirts and two terricot pants for a period of two years [ vide: G.I., Deptt. of Per. & Trg., O.M. No.4/1/82-JCA, dated 17-4-1990]. On further consideration, it has now been decided that they may be given one additional pant also. Accordingly, the Staff Car Drivers would now be entitled to three polyvastra bush-shirts (cloth to be supplied by the KVIC and three terricot pants (cloth to be supplied by the NTC), for a period of two years at places classified as "All summer stations" and "Both summer-winter stations".

This issues with the approval of the Finance Ministry, vide U.O.No. 7(2)-E.II (A)/91, dated 17-7-1991.

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O.M.No.14\1\95-JCA,dated 15/5/1995

The undersigned is directed to say that suggestions were received, that in view of the nature of duties of Three-Wheeler Despatch Riders who are at times required to carry out distribution of important paper during late hours at night or early morning during winter months be provided some additional woolen clothing.

The matter has been considered and keeping in view the functional needs, it has been decided that the Three-Wheeler Despatch Riders may be supplied one Khadi overcoat (ordinary quality) every five years to be procured from KVIC approved agencies, starting from 1995 to such of the employees posted at all Winter Stations and both Summer and Winter Stations.

This issues with the approval of Department of Expenditure, vide U.ONo. 7(1)-E.II (A)/95,dated the 13th March,1995.

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O.M.No.9/8/95-JCA, dated 15-6-1995, read with

O.M.No.14/11/95-JCA, dated 6-12-1995

Group ‘C’/’D’ employees, viz., Helper, Farash, Staff Car Driver, Despatch Rider, etc., who are given uniform are expected to wear their respective uniforms while on duty, failing which may be dealt with disciplinary action. In this connection, through this Department’s O.M. No. 19/4/86-JCA, dated the 1^st April, 1992 and 21^st September, 1993, clear guidelines have been issued, in which the Departments are advised to ensure that the employees wear uniform while on duty.

Relevant instructions are once again given for reference-

1. Practice of special periodical parades for the employees may be initiated So that it may be easier to observe whether the particular employee is in respective uniform or not. Inspecting Officer of suitable cadre need be nominated to take proper action in such cases. This Inspection Officer can ask written reports from the officer whom the employees are working with.

2. If any employee is found regularly not wearing uniform, along with suitable disciplinary action, his supply of uniform for future will also be stopped.

3. Action on the matter may be taken in the presence of respective Associations/Representatives of office councils, so that the employees wear uniform while on duty.

In spite of issue of continued instructions, situation is found no way better in this matter, as most of the employees attend to office without wearing uniform.

In view of the instructions, Ministry/Department may take stock of the situation and suitable steps may be ensured to be taken for the employees to wear uniform while on duty.

Undertaking to be obtained.---***

2.*** All staff who are supplied uniforms/granted Washing Allowance should furnish an undertaking that they will report for duty in the uniforms supplied to them. In the event of non-receipt of written undertaking, further supply /payment of Washing Allowance will be stopped.

3. Ministries/Departments may bring the instructions to the notice of all concerned for necessary compliance.

(O.M.No.14/11/95-JCA, dated 6-12-1995.)

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O.M.No.14/11/91-JCA dated 23-1-1996

The undersigned is directed to say that certain identified categories of Group ‘D’ employees like Peon, Daftaries, Sweepers, Chowkidars, Jamadar, etc. in the Central Secretariat and its attached and subordinate offices are supplied two woolen full sleeve jerseys ( ordinary quality ) in a period of three years at places classified as "All Winter Stations" / Both Summer and Winter Stations".

2. The question of improvement in quality of jersey has been under discussion in the National Council (JCM). It has now been decided that, instead of two woolen jerseys in three years, the employees may be supplied better quality of one woolen jersey every two years through DGS & D rate contract ( specification – Dark Blue G / Tex / W-69 / 1992 ). The current price range is Rs.169 to 199 depending upon size. In addition to DGS & D, jersey within the above price range can be procured also through Super Bazar, Kendriya Bhandar or other State Government Agencies ( through Government Emporia).

3. This issues with the approval of Ministry of Finance, Department of Expenditure vide U.O.No.F.7(2) – E.II (A) / 95, dated 14-12-1995.

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O.M.No.14/9/95-JCA,dated 12-12-2000

The undersigned is directed to say that in accordance with the existing instructions, certain identified categories of employees common to all Ministries/Departments namely, Stafff Car Drivers,Despatch Riders,Senior Gestetner Operator in Group "C’ and all Group’D’ employees of categories of Jamadars, Daftaries, Peons, Messengers, Record Sorters, Chowkidars,Farashes, Sweepers and Junior Gestner Operators borne on the regular establishments are eligible for issue of uniforms after completing three months’ service, provided they are whole-time-employees.

2 . The Fifth Central Pay Commission in Chapter 122 of its Report relating to Uniforms and related allowances had inter alia recommended that supply of uniforms to Central Government employees may be discontinued with exception Security Staff, Police Personnel, Nurses, etc., and that in lieu of the uniforms they should wear a broadly similar type of "Attire" with name badges and Rs. 100 per month may be sanctioned as Attire Allowance.

2.1 After examining the pros and cons of the Pay Commission’s recommendation and also keeping in view the views of Staff Side under JCM and other related representations, it has been decided not to accept these reco9mmendations of the Fifth CPC and to continue with the existing arrangement for supply of uniforms subject to the condition that it would be mandatory for the emp0loyees to wear name badges in addition to uniforms. Ministries/Departments are accordingly advised to supply detachable name badges along with the uniforms.

3. It has also been decided to revise with effect from 1^st August,1997, the existing rate of Washing Allowance from Rs. 15 per month to Rs.30 per month for all common categories of staff indicated para.1 above.

4. The employees supplied with uniforms are expected to turn up in proper uniform while on duty and failure to do so attract disciplinary proceedings. It has also been laid down that if an employee is found to be attending to duty without wearing uniform regularly , further supply of uniforms as well as Washing Allowance may be discontinued in addition to suitable disciplinary proceedings. These instructions have been reiterated from time to time.

4.1 As per the available information, a large number of employees are not found wearing uniforms while on duty. To ensure compliance of these instructions, it has been decided that each Ministry/Department should constitute a small Group under overall supervision of an officer of the level of Deputy Secretary/Director, who will be assisted by two or more officials at the appropriate level as considered necessary. It should be responsibility of this Group to make surprise check, say every week to start with and submit its report to the Joint Secretary, (Administration)/Additional Secretary (Administration), as the case may be, in the 1^st week of every month. Among other things, to facilitate inspection, the concerned staff may be directed to assemble at some convenient place in the office premises at some convenient place in the office premises at a prescribed time to be notified in advance. Report from the individual officers with whom the Group ‘C’/’D’ staff might be posted, could also be called for, if necessary. The position should be reviewed from time to time and follow-up action as per the above instructions should be taken. The Divisional Head concerned with the supply of uniform should also be kept posted with the finding of the Group for appropriate action and it will be his responsibility to ensure compliance of these instructions.

5. In addition to the proposed Group at the Ministry/Department level , it has also been decided to constitute a Central team headed by the Director & Chief Welfare Officer (CWO) in Ministry of Personnel and Training who will be assisted by US(Welfares) and one or more employees as considered necessary. The Central team will visit various Departments in rotation periodically, say every month to start with and co-ordinate with the Group constituted at the Ministry level.

Similar arrangement should also be worked out in respective Departments in regard to staff in Subordinate/Attached Office.

6. In order to ensure compliance of these instructions, it is imperative that uniforms are supplied to employees well in advance before start of the season, i.e., 1^st April for summer uniforms and 1^st October for winter uniforms. Action should accordingly be taken well in advance to procure livery items and responsibility should be fixed at the appropriate level for any delay.

ANNEXURE-I

FULL DESCRIPTION, SCALE AND PATTERN OF UNIFORMS FOR COMMON CATEGORIES OF GROUPS `C’ AND `D’ EMPLOYEES

Table- 1. 2. 3. 4. 5. 6. 7. 8.

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ANNEXURE-II

QUALITY/ SPECIFICATION, ETC. OF LIVERY ITEMS

Table- 1.2.

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No.14/4/2000-JCA
Government of India
Ministry of Personnel, P.G. & Pensions
( Department of Personnel & Training )

NEW DELHI, the 18^th December, 2000.

Subject:

Revision of stitching charges.

The undersigned is directed to say that based on the demand of the Staff Side in National Council (JCM) the question inter-alia of revising the stitching charges of uniforms supplied to common categories of employees like Peons, Sweepers, Farashes, Staff Car Drivers, Despatch Riders etc. in the Central Secretariat and its attached and subordinate offices has been under consideration. It has now been decided that the rates will be as follows with immediate effect modifying the earlier instructions vide this Ministry O.M.No.14/ 2/95-JCA dated 22^nd May, 1995:

WINTER

(1) Buttoned-up-coat and pant - Rs.375

(2) Over Coat for Staff Car Drivers - Rs.300

(3) Ladies half-coat - Rs.300

SUMMER

(4) Pant (Terricot) - Rs.68.25

(5) Bush Shirt (Polyvastra) - Rs.29.25

(6) Blouse - Rs.22.50

(7) Petticoat - Rs.15.00

(8) Salwar Kameez - Rs.45.00

PROTECTIVE CLOTHING (FOR MALIS/BHISTIES)

(9) Pajama - Rs.12.00

(10) Short (Half-pant) - Rs.30.00

(11) Shirt (Cotton) - Rs.22.50

NOTE: Previously, lining cloth used to be supplied in addition to the stitching charges as prescribed. Since May, 1990, however, the cost of lining cloth have been taken into account while prescribing the revised stitching charges.

3. It may please be noted that the reimbursem*nt of stitching charges at the prescribed rates should be done only after the stitched uniforms are produced which are duly stamped with an indelible ink at an appropriate place on the wrong side of the stitched dress for identification. A proper record and procedure should be evolved to ensure that the employees produce the stitched uniforms within a reasonable period (say one month) after the cloth was supplied to them.

4. This issues with the approval of Department of Expenditure vide U.O.No.5/2/E.II(A)- 2000 dated 13.12.2000.

Hindi version will follow.

Sd/-
( RANBIR SINGH )
Under Secretary to the Govt.of India
Tele No.3794678

To

1. All Ministries/ Departments of Government of India.

2. UPSC/CVC/C&AG/Commissioner of Linguistic Minorities/ Commissioner for
SC/ST/Backward Classes Commission/Minorities Commission/PM’s Office/ Lok
Sabha Secretariat/Rajya Sabha Secretariat/President’s Secretariat/Vice President’s
Secretariat/Supreme Court/High Court/Central Administrative Tribunal.

3. All attached and subordinate offices of DOP&T/MHA.

4. Secretary, Staff Side, National Council (JCM), 13-C, Ferozeshah Road, New Delhi.

5. All Staff Members of the National Council (JCM).

6. All Staff Members of the Departmental Council (JCM), Ministry of Personnel, P.G.and Pensions.

7. P.S.E.B.

8. Inter-State Council Secretariat.