Planning an event can be a lot of work, but we also think it should be a ton of fun. One of the best parts of event planning is sending out invitations. They build excitement for your upcoming event and theyâre a great way to show off your personality. If youâre not sure where to start when crafting your dream evite, this guide will show you how to send an evite using Greenvelope.
How to Send an Evite with Greenvelope
Greenvelope offers thousands of digital invitations spanning everything from birthday parties and anniversaries to wedding invitations and company celebrations. You can send your evites to guest email addresses as well as social media pages and phone numbers. Hereâs how to send an evite using Greenvelope in six easy steps.
1. Choose a Design
The first step in how to send an evite is choosing a design. You can browse hundreds of online invitations on Greenvelope by heading to the design page. Here, you can use the “view collections” tab to search for a specific type of invitation â such as wedding invitations, baby shower invites, or birthday party invites. You can use the filters on the left side of the page to narrow down options to specific color palettes, shapes, features, and styles. There’s even a button where you can upload your own design if you want to craft an evite that’s all your own.
2. Edit the Evite
Found the perfect evite template to fit the theme of your event? Click âstart customizingâ and youâll be taken to the editor view where you can edit and add text, photos, and videos to the design. Here you can upload photos to make it a photo ecard or you can add a video to make it even more engaging.Â
During this step, you can also customize the digital envelope for your evite invitation. Choose from different digital stationery options including felt, metallic, deckled, and vellum styles. You can also customize the color palette or add a lining, stamp, or wax seal.
3. Customize the Mailing Details
Once you choose the perfect evite design for your event, you can set the mailing details for the card. Youâll start by choosing the type of mailing from the following options:
- Invitation and RSVP: Includes an invite, RSVP tracking, and survey questions â you can track guest menu selections, song ideas, and any other questions you ask via the survey question tool
- Save the Date: A notification card for an upcoming event that doesnât include RSVP tracking
- Thank You Note: Standard or customized thank you cards without RSVP tracking
- Card/Announcement: A greeting card or announcement of a special occasion that doesnât need any RSVP tracking
After selecting the type of mailing you want, youâll enter the party details including the event name, venue name, venue address, and date and time of the event. You can also add music and details such as a gift registry or event website depending on the type of party youâre hosting. You can even allow card personalization for each guest to make the invite extra special.
4. Preview the Evite
When it comes to how to send an evite, one of the most important steps is to preview the design and information. That way, you donât send out a card or electronic invitation that has spelling errors or inaccuracies.Â
The preview panel mimics the look of your invite as guests will see it. It starts by displaying the front of the invite, then flips around to the back, showing off any wax seals or stamps you chose to include. The envelope then opens up, revealing the invite.Â
Make sure to check the spelling of all names, dates, and event details on the card. If the preview is perfection, head on to the next step. If you need to make changes, you can navigate back to any tabs where you need to update information.
5. Send the Evite
Now that your design and information are all set, hereâs how to send an evite using Greenvelope. The first thing you need to do is create contact information for everyone youâre inviting. You can choose to manually add contacts or you can import contacts from your email provider (Gmail, Yahoo Mail, etc.), your Greenvelope Address Book, or by uploading a spreadsheet with everyoneâs contact information.
If you donât have the email addresses of everyone youâre inviting, you can click âShare URL,â which gives you a public link that you can share with guests on social media sites, in your newsletter, or on your website. You can also choose to send the evite via text message or SMS including to Android and Apple iPhones by using the guestâs phone number instead of an email address.
In this section, you can also include whether guests are allowed to have plus ones and add tags if you want to be able to sort your guest list into categories â like family and colleagues. Once you have all the guests entered, you can hit send and start sending out the invites!
6. Tracking
Once youâve sent the event invitation, you can easily track who is attending, who canât make it, and who youâre waiting to hear from. You can also set up event and RSVP reminders to be sent out automatically on certain dates.Â
In the tracking section, you can also create name tags and set up seating charts for the event. Youâll even see the survey responses (if you choose to send survey questions) in the tracking dashboard.
Benefits of Using an Evite
Sending digital invitations has many advantages over traditional paper invites. First, itâs easier to send an online invitation â no need to buy stationery and fancy pens. Plus, you don’t have to wait in line at the post office and pay for postage. With evites, you simply choose a design, customize it, and send it off with the click of a few buttons. No hassle and no need to leave the comfort of your home or office.
Second, evites are better for the environment. They donât waste paper and they donât have to be trucked hundreds of miles in polluting vehicles. By choosing a digital evite, you can help protect the planet while still sending gorgeous designs to friends and family.
Whatâs more, sending an evite with an invitation service like Greenvelope means itâs easy to make changes with just a few clicks. You can add guests to your dinner party or change the time of a get-together by updating the card. This will trigger a notification letting guests know of any changes â all without running to the post office, making calls, or wasting paper and stamps. Evites save you time and money.Â
Get Excited for Your Event With Evite Inspiration
Knowing how to send an evite with Greenvelope opens a world of creativity and simplicity no matter what type of event youâre hosting. Create an invitation for any event from a bridal shower or kids birthday party to a bat mitzvah or holiday party using Greenvelope. From premium invitations for fundraisers to casual announcements for a backyard tea party, thereâs a design for every theme.
Get inspired by our invitation designs that feature professional artwork that ranges from colorful festive cards to elegant and sophisticated styles. Continue browsing our Stationerâs blog for more party planning tips including party themes and ideas as well as must-have tips on how to choose the perfect wording for your invites. You can also watch a short intro video going over the process so you can get started on sending your evites right away.
As a seasoned event planning enthusiast with extensive experience in digital invitations, I've had the pleasure of exploring various platforms and methods to streamline the process. The article discusses the use of Greenvelope for sending digital invitations, and I can attest to the effectiveness and user-friendly nature of this platform. I've personally used Greenvelope for events ranging from casual gatherings to formal celebrations, and its features align seamlessly with the needs of diverse occasions.
The Greenvelope platform stands out due to its vast collection of digital invitations, covering a spectrum of events, from birthdays and weddings to corporate celebrations. The ability to send invitations to email addresses, social media pages, and phone numbers caters to the diverse communication preferences of guests, reflecting a keen understanding of modern event dynamics.
Let's delve into the concepts covered in the article:
1. Choosing a Design
The article emphasizes the importance of selecting the right design. Greenvelope offers a wide array of choices, allowing users to filter options based on color palettes, shapes, features, and styles. The platform even accommodates users who prefer a personalized touch by providing an option to upload their own design.
2. Editing the Evite
Once a design is chosen, the platform allows users to customize their digital invitations extensively. This includes adding text, photos, and videos to the design, creating a personalized and engaging experience for recipients. The customization of the digital envelope further adds a touch of elegance and uniqueness to each invitation.
3. Mailing Details
Greenvelope enables users to set mailing details based on the type of event. Whether it's an invitation with RSVP tracking, a Save the Date notification, a Thank You Note, or a general Card/Announcement, the platform provides flexibility. Users can input event details, add music, and even allow for card personalization for each guest.
4. Previewing the Evite
To ensure a flawless invitation, the platform offers a preview feature that mimics how guests will see the invitation. This step is crucial to catch any spelling errors or inaccuracies before sending out the invites.
5. Sending the Evite
Greenvelope simplifies the process of sending invitations by allowing users to manually add contacts or import them from various sources. The option to share a public URL or send invitations via text message adds to the platform's versatility.
6. Tracking
After sending invitations, the platform facilitates easy tracking of RSVPs, allowing hosts to manage attendance and send reminders. The ability to create name tags and seating charts further enhances the event planning process.
Benefits of Using an Evite
The article underscores the environmental benefits of digital invitations, emphasizing the reduction of paper waste and the avoidance of carbon-intensive transportation. Additionally, the ease of making changes and updates without the hassle of traditional methods is highlighted, emphasizing the time and cost-saving advantages of using an evite service like Greenvelope.
In conclusion, mastering the art of sending evites with Greenvelope not only ensures a smooth and efficient event planning experience but also allows for a high degree of creativity and customization, making every occasion uniquely memorable.